Preparing and Uploading XBRL Statements

Key Points

Companies may use BizFinx, approved software or a CSP. Map the approved source statements to the taxonomy and validate the file. Genuine errors require correction or an applicable exemption; possible-error warnings need review. Full XBRL text must be complete and match the statements circulated or presented. Uploaded files remain available for 14 days, so complete the annual return within that window.

Separate XBRL Preparation, Upload and Annual Filing

Choose the preparation route after confirming the financial-statement format that applies to the company. ACRA’s approved-accounting-software route prepares and files simplified XBRL; it is not a statement that every software package can file every format. BizFinx supports preparation followed by filing through Bizfile, with a multi-upload option for several XBRL files, while a CSP can handle preparation and filing on the company’s behalf.

As practical preparation, freeze the approved source statements used for mapping and identify the officer who will review the completed file. For Full XBRL, the single text-block set must remain legible, complete and identical to the statements presented or circulated. ACRA explains that this set is converted to PDF for the annual-return extract and becomes publicly available. Check the complete narrative and notes, not merely whether numerical validation succeeds.

Resolve genuine validation errors, or use the relevant exemption process where the statements are correct. A possible-error warning requires review and acknowledgement when the data is correct; it should not be dismissed automatically. Finally distinguish successful server upload from completed annual-return filing. Uploaded statements remain available for up to 14 days, so plan the final filing within that availability period rather than assuming the upload completed the annual return.